What are Personal Analysis KFF & Collective Agreement Grades KFF?

Apart from 6 mandatory KFF, we have got two more Key FFs in Oracle HRMS.

The Personal Analysis (PA) KFF enables to add additional information types (SITs) to records of people. For example, we can use SITs to keep track of passport, medical history, driving license details etc.

Collective Agreement Grades (CAGR) KFF, which is used to record grade factors that are defined within a collective agreement. We can define CAGR FF at the time of creating the 6 Key FFs or it can be done after defining Business Group.

What is Developer Descriptive FF, EIT & SIT?

Developer Descriptive FF: A FF defined by the localization team to meet specific legislative and reporting needs of a particular country.

Extra Information Type: EIT is a type of developer descriptive flex field that enables us to create an unlimited number of information types for six key areas in Oracle HRMS. Localization teams may also predefine some EITs to meet the specific legislative requirements of that country.

Special Information Type: SITs are Key Flex Fields. We can have unlimited number of SITs to keep track of (for example) Passport, Medical History, Driving license details etc. We can make unlimited number entries to it.

Flex Fields

Define Flex Fields.

Flex Fields are configurable fields that opens in a window from a regular Oracle Application window. They collect and display both required and additional informations for the business as needed. They are of two types - Key Flex Fields (KFF) and Descriptive Flex Field (DFF). KFF captures required information, while DFF capture additional information as may be required by an Organization. The use of DFF is optional. A DFF appears on a form as a single-space field enclosed by brackets.

How many Key Flex Fields are there in Oracle HRMS and what are they?

6 Key Flex Fields are mandatory in Oracle HRMS namely:

1. Job KFF
2. Position KFF
3. Grade KFF
4. Competence KFF
5. People Group KFF &
6. Cost Allocation KFF
   

Define the 6 Key Flex Fields.

Job KFF: Job KFF enables to record basic job details in an enterprise.

Position KFF: Position KFF helps to define employee role within Oracle HRMS.

Grade KFF: Grade KFF enables to record grade details of employees in an enterprise.

Competence KFF: Competence KFF is used to create competencies specific to the Business Group.

People Group KFF: People Group KFF is used to add user specific key information to employee assignment. It can also be said that People Group is one way to “group” employees eligible for a specific benefit.

Cost Allocation KFF: Cost Allocation KFF is used to collect and accumulate costs associated with running a payroll.

Business Group (BG)

What is a Business Group (BG)?

A BG is the largest unit representing the enterprise as a whole. A BG is the highest level of the structure and is an organization that represents the consolidated enterprise, a major division, or an operation company and has no accounting impact.

• Represent a legislative grouping (typically a country where the enterprise has a fair number of employees).
• Serves as a container for the organizations in the enterprise.
• Enable grouping and managing data in accordance with the legislative rules and reporting requirement of a single country.
  

What is the criterion for setting up BG?

The question of determining the criterion for setting up BG is critical to any Oracle HRMS implementer. As pointed out earlier, each BG has one government legislation. Thus, to pay employees from more than one country, multiple BGs are generally set up as per the operating needs of the enterprise.

Multiple BGs are also created when,

· the holding company has got many subsidiary companies and each subsidiary company has got its own structures, employees etc.
· during mergers & acquisitions when there is a need to keep separate records for each company till the transaction process is complete.

An enterprise with multiple BGs typically share HR informations.

Standard information for BG

· Currency
· Standard working hours
· Frequency of work

Apart from the above defaults, other details we record at BG level are

· All data & rules specific to the legislative & cultural need of one country like tax rules, holidays etc.
· Information regarding work structures – Job, Position, Grade, Competency, Compensation, People Group etc.
· Person Number
· Minimum and Maximum work age

FAQ – General

What are Shared Entities?

· One-time definition of an object – and use the object across several products. For example, ‘Employees’, ‘Location’ are owned by Human Resources, the same might be used by other products like Manufacturing or Financials etc.
· They are ‘owned’ by a single product for table purpose only. Nobody is designated as primary user or decision maker.
· Ownership of the data, is again, at Enterprise’s discretion.

Define some of the Shared Entities.

Set of Books (SOB): It is a mean to collect and quantify financial data. There are three primary elements to a SOB – Chart of Accounts, Calendar and currency. (Owner: General Ledger)

Units of Measure: Used to express the quantity of items. (Owner: Inventory)

Items: Parts that are bought or sold or which are transacted. (Owner: Inventory)

Suppliers: Individuals or companies from whom goods and/or services are procured. (Owner: Purchase)

Customers: Buyers of the end products and/or services. (Owner: Receivables)

Sales Force: Comprises of individuals credited with sales revenue (Owner: Sales)

Employees: Individuals employed by the company who perform certain tasks. (Owner: Human Resources)

Locations: Physical addresses that may represent company’s addresses or customer’s addresses. (Owner: Human Resources)

Organizations: An entity designation that is used to partition data into logical units. Organization is any work group smaller than a Business Group. (Owner: Human Resources)

For example, consider the following organizations:

Government Reporting Entity/Legal Entity: GRE/LE is an organization for which fiscal or tax reports are prepared.

Operating Unit: OU is an organization – the level at which the transaction data is secured.

(Users can therefore choose at which level they want to report – SOB or LE or OU)

Explain more about Organization.

An enterprise can have several branches, departments and divisions. They represent the operational groups in which people work. Each organization has a definite purpose and definition. For example, HR Organization is involved in managing employees, the Finance Department looks into money matters.

In Oracle HRMS, organizations are of two types – internal and external. The following are the Organizational classification available in Oracle HRMS:

Internal: Business Group/GRE/LE/HR Organization

External: Bargaining Unit/Benefits Carrier/Training Provider

(Some of these terms will be dealt in future posts)

What is Multi-Org?

Multi-Org enables multiple units in an enterprise to use a single Oracle Apps installation, while keeping transaction data separate and secure.

TechGuru: Oracle HRMS Questions Answered

Why will a HRMS be useful?

Today, the most successful multi national, multi-company group enterprises continuously review and improve their business functions, searching for new ways to streamline processes to make them more effective and to use them to gain competitive advantage. Human Resource Management is responsible for addressing the workforce aspect of this continuous improvement. Human resource management was originally an administrative and welfare role within an enterprise. This often included recruitment and record-keeping functions. This role was primarily reactive in nature. Human Resources responded to the needs of both managers and employees, but did not anticipate them. In the last few decades, human resource management has evolved and assumed a more proactive role, from automated processing, to the provision of a new level of strategic value.

The people within your enterprise produce the goods and provide the services that fuel your enterprise. At the same time, the human cost is often the biggest cost a company incurs. Well managed human resources directly improve your enterprise and contribute to a competitive advantage.

If your enterprise has strategic, value added human resource management you will hire, motivate and retain the most capable workforce. You will have the ability to engage employees and line managers directly in managing their skills and careers to your enterprise’s advantage. Furthermore, you will have accurate, up-to-date workforce information for managers and executives.

What is Oracle HRMS anyway?

With Oracle HRMS, an information model can be created to represent the Enterprise in terms of Work, Pay and People. All Oracle HRMS applications have a single source of information because they share the same tables within the Oracle database. This eliminates data redundancy, reduces the possibility of conflicting data in different databases and creates a consistent, complete and reliable picture of every employee.

To help to understand how Oracle HRMS uses the Oracle database, we need to be familiar with few key concepts, which will be dealt in my future blog posts.

Oracle eBusiness Suite

Oracle’s eBusiness Suite (or EBS) consists of a collection of Enterprise Resource Planning applications and they are an integrated suite of modules identified by major business functions. The current version of EBS Release 12 (called R12) released on January 31, 2007. It contains serveral product lines, including:

• Oracle HRMS
• Oracle Sales
• Oracle Financials
• Oracle Logistics
  

Each product comprises several modules, each separately licensed. Key technologies incorporated into the applications include Oracle Database technologies (engines for RDBMS, PL/SQL, Java, HTML and XML), the technology stack (consisting of Oracle Forms Server, Oracle Reports Server, Apache Web Server, jInitiator, Oracle Discoverer and Sun’s Java).

Components/Product-lines

Oracle HRMS

Oracle HRMS offers an integrated set of applications software products specific to the area of Human Resource Management Systems (HRMS). It includes several modules:

• Core HR
• Payroll (PAY)
• Self Service HR (SSHR)
• Oracle Advanced Benefits (OAB)
• Oracle Time & Labour (OTL)
• iRecruitment
• Oracle Learning Management (OLM)
  

Oracle Financials

Oracle Financials includes several dozen "modules", each of them separately licensed within the eBusiness Suite. The modules include:

• Fixed Assets (FA)
• Cash Management
• Accounts Payables (AP)
• Accounts Receivables (AR)
• General Ledger (GL)
• Daily Business Intelligence for Financials
• Payments
• Projects
  

Oracle Projects

Oracle Projects contains the following pseudo-products:

• Project Foundation
• Project Management
• Project Costing
• Project Billing
• Project Intelligence
• Resource Management
  

Oracle SCM

Oracle Supply Chain Management incluedes:

• Advanced Procurement
• Logistics
• Order Management
• Demand Driven Planning
• Supply Chain Execution
• Supply Chain Planning
  

Others

Additional Oracle eBusiness Suite products include:

• Oracle Bills of Material (BOM)
• Oracle Customer Relations Management (CRM)
• Oracle Business Intelligence
• Oracle Engineering
• Oracle Inventory
• Oracle Advanced Planning & Scheduling
• Oracle Advanced Procurement
• Oracle Work in Process (WIP)
• Oracle Master Production Scheduling (MPS)
• Oracle Order Entry
• Oracle Material Requirement Planning (MRP)
• Oracle Purchasing